Boosters Meeting Minutes - February 6, 2018

February 7, 2018

Meeting began at 6:30 pm
Carleen welcomed the parents to the Band Booster Meeting.



  • We currently have $2,020.81 in our BB&T account and $3,078.20 in or PayPal account

  • We still need to pay for Spin Club staff through May and banquet items

  • Lacrosse bought the rest of the Coke products from concession stand for $75.00

  • We made $140 last Bake Sale

  • We made about $400 at Pizza Inn fundraiser



  • Bake Sale – February 9 th in the Cafeteria

    • Valentine’s Day theme – drop off in front office and labeled “Band Bake Sale”

    • Also have a Photo Booth and charge $1.00

    • Sign Ups available

  • Pizza Inn will be in April

    • We will have 2 shifts for workers – 5:30-7:30 and 6:30-8:30 with an overlap during the busies time

    • Need at least 2 parent chaperones for each shift and a Board member to stay and count money at the end of the night.

    • Wear WHHS Band gear

    • Sign Ups available for kids and parent chaperones

  • Wendy’s Night is March 13 th from 5:30-8:30 pm

  • Tipsy Taco profit Night is February 20 th

Ideas for additional fundraisers in the Spring

  • Walmart $ for $ match

  • Laundry Soap – come in 5 gallon buckets and can have a good profit

  • World’s Finest Chocolate – we could start in March.

    • Must have a minimum purchase of 100 boxes

  • Car Wash/Yard Sale/Bake Sale – May 19 th tentatively

    • Coordinate with local firemen to help get cash donations on the street corners

    • Consider 2 locations: Walmart and Chick-fil- a

  • Fruit Sales next year

    • We may be using an different distributor from California, PJ’s

    • Byrnes uses them also

    • Better product and they also sell Cheescakes


Board Positions:

  • Need to fill the President, Treasurer and Secretary positions

  • VP of Communications & Marketing will remain on the Board and mentor her replacement after next year.

    • Learn website management

    • Membership Toolkit


Other Items:

  • Need to get uniform team together to unpack and size all of the uniform pieces

    • Pick a Saturday morning soon

  • Drum Major auditions will be in April or May

  • Band sponsorship from Smokehouse 29

    • New restaurant on Wade Hampton (Old Bika’s restaurant)

    • Want to be “friends of the band”

    • Donate food at cost

    • Possibly use for concessions

  • Events

    • Concert Festival is March 20 th at Dorman after school. Perform at 6:15 pm

    • Spring Clinic – May 12 th

    • Banquet – May 14 th

  • Spin Club

    • 16 kids

    • Will continue through May

    • There will be no Spin Club on February 13 th due to other scheduling conflicts

    • Need a sponsor for the WGI – Charlotte trip if they are still interested in going


Updates from Mr. Pace

  • Banner for band room – 4A State Finals and add years

    • Want to hang vinyl backdrops of last year’s show on wall

    • Storage unit is getting painted now and should be delivered soon

    • Globe from a previous show need to be removed from the baseball storage unit – vote was to get rid of it

  • Next year’s show and props

    • Want to consider using a prop company to manufacturer props next year

    • We can still use Theater company for some props

    • Also consider purchasing props already made from previous years

    • May need to purchase a show for next year

  • Need to email rising 9 th graders

    • Mr. Pace will follow up with a phone call

    • Kids will follow up

    • Board can follow up for a third time


Next Steps:
1. Bake Sale – February 9 th
2. Fill open Booster Board positions
3. Brainstorm fundraiser ideas
4. Fundraising nights - eat, eat, eat!
5. Next Parent Meeting, March 6, 2018 at 6pm in the Chorus Room


Meeting adjourned at 7:15 pm

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Please support these sponsors who support us:

Special thanks to:   Luccia and Associates

Faust-Boyer Group of Raymond James

Keith & Juleen Dammann  |  Vu & Anh Nguyen | Scott McMillian

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