Booster Meeting Minutes - November 12, 2019

November 13, 2018

I. Call Meeting to Order – Debbie Porter
II. Financial Report – Tammy Smith
III. Status Report on Band Dues and Fees – Robyn Wilcox

Update on band feesTo date we have received over 71% of the expected band fees, which is an improvement over previous years. 33 families have paid or received sponsorships for 100% of their fees.

Unfortunately, 28 families owe more than $100 on band fees.The volunteer reductions for both parents and students has been well-received.

29 families have received the reduction for parents volunteering

33 families have received the reduction for students volunteering

The amount that hasn't been paid or reduced adds up to almost $14,000 that has to be made up with other fundraising to cover our budget.

 

Volunteers

373 volunteer shifts have been completed so far by 48 parents (38 families)

31 families haven't had either parent officially volunteer yet (45%)

 

Communications

We've sent 21 major emails to the entire group and maintain an average open rate of about 64%.

We've also begin using Remind again for quick reminders and have an average open rate around 70%.

Our Facebook pages has grown to 288 page likes and our results, pictures and video posts often reach over 1000 people each.


IV. Fund Raisers
a. Fruit Sale, Orders Due November 15 – Debbie Porter/Kathryn Riley
b. Smokehouse 29 Spirit Night, November 15 – Debbie Porter
c. Willy Taco, March (no date on calendar yet?) – Debbie Porter/Shannon Stewart
d. Bake Sales, 2 nd Friday – Debbie Porter/Tracy Hendrix
V. Wrap Up from Marching Season – Debbie Porter/Mr. Pace
a. Any needs/issues to address to parent group?
b. Do we need uniform repair? Do we want to ask for volunteers to help with this
during off season?
c. Need to bring in additional business/community sponsors. Should start in the
spring, not summer/fall. Would be great to get a parent to help take the lead in
this area.

VI. Upcoming Events on Calendar – Debbie Porter
a. Christmas Parade and After Party, December 8
b. Winter Concert, December 13
c. Dance
VII. Winter Guard and Indoor Drum Line – who to present? Debbie Porter/Mr. Pace
a. Schedule
b. Fund Raiser, ZIPS Car Wash
VIII. All County/All State Auditions – anything to present? Debbie Porter/Mr. Pace
IX. Other Business

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WHHS Band Boosters is always happy to receive your donation!

Please support these sponsors who support us:

Special thanks to:   Luccia and Associates

Faust-Boyer Group of Raymond James

Keith & Juleen Dammann  |  Vu & Anh Nguyen | Scott McMillian

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