Boosters Meeting Minutes - March 6, 2018
Carleen opened meeting at 6:30 pm and welcomed the parents to the Band Booster Meeting.
Financials: We currently have about $3,500.00 in our BB&T account and about $3,000.20 in or PayPal account
Fundraisers:
Bake Sale – March 9 th in the Cafeteria
o Drop off in front office and labeled “Band Bake Sale” o Sign Ups available
Pizza Inn will be May 3 rd 5:30-8:30 pm
o We will have 2 shifts for workers – 5:30-7:30 and 6:30-8:30 with an overlap during the busiest time o Need at least 2 parent chaperones for each shift and a Board member to stay and count money at the end of the night. o Wear WHHS Band gear o Sign Ups available for kids and parent chaperones
Wendy’s Night is March 13 th from 5:30-8:30 pm
Smokehouse 29 would like to host us for a fundraiser on a Saturday between 3-8pm
o Targeting May 5 th or June 2 nd o Need 2 workers per shift (bus tables) o 10% of ALL sales and do not have to identify as WHHS Band o Could do car wash in the back parking lot at the same time – Carleen will contact Strip Mall owner
Ideas for additional fundraisers in the Spring
o Car Wash/Yard Sale/Bake Sale – May 5 th or June 2 nd tentatively
Coordinate with local firemen to help get cash donations on the street corners Consider 2 locations: Walmart and Chick-fil- a
o Fruit Sales next year
We may be using an different distributor from California, PJ’s Byrnes uses them also Better product and they also sell Cheesecakes
o Lottery (Raffle) 50/50
Can do this 2 times a year because we are identified as a non-profit Not this spring but need to plan for next year.
Sell tickets for cash prize Debbie Porter has pictures of tickets for examples Make it a community event in Student Parking lot Have Band perform on a stage Sell food and have vendors/sponsors with tents
Board Positions:
Need to fill the President, Treasurer and Secretary positions
VP of Communications & Marketing will remain on the Board and mentor her replacement after next year.
o Learn website management o Membership Toolkit
Vote in early May
Other Items:
1. Need to get uniform team together to unpack and size all of the uniform pieces
o Pick a Saturday morning soon o If interested, contact Robyn Wilcox
2. Events
o Future Generals Night – March 15 th 6:30pm Set up after school around 4pm Booth – mannequin with new costume, flyer (Susan and AJ) Showcase Drum core on Promethean Board
o Concert Festival is March 20 th at Dorman after school. Warm up is at 5:15 with performance at 5:40 pm We will be renting a charter bus. Each student should bring $5 to help reduce the cost. No food will be provided
o Banquet – May 7 th 7-9pm Smokehouse 29 Minimal fee for everyone
o Spring Clinic – May 12 th
Next year’s numbers will be based on the turn out.
o Armed Forces Parade – Around May 19 th Still needs to be confirmed We have to participate since we received new uniforms for next year.
3. Updates from Mr. Pace
o Storage unit is getting painted now and should be delivered soon (~2-3 weeks)
o Need to email rising 9 th graders
Mr. Pace provided a list (22) and will need to follow up with a phone call We should expect about 50% loss from 8 th grade to 9 th grade Check out list and if you know anyone please reach out
o Proposition 302
Contact your local SC Representative to have them support Band will get PE credit
4. Band Fee
o Working on getting the Band Fee paid directly to the Boosters. o It would include the Band Fee plus fair share payment in one fee o Only downside is that if a student qualifies for Free and Reduced Lunch and does not pay, we would absorb the cost.
Working on options in this case
o Mr. Williams will be contacting Mauldin’s band boosters to discuss this option and let us know soon.
Next Steps: 1. Bake Sale – March 9 th 2. Wendy’s Night March 13 th 5:30-8:30pm 3. Future Generals Night – March 15 th 6:30pm 4. Concert Festival – March 20 th 5:40 pm 5. Fill open Booster Board positions 6. Brainstorm fundraiser ideas 7. Fundraising nights - eat, eat, eat! 8. Next Parent Meeting, April 3, 2018 at 6pm in the Chorus Room
Meeting adjourned at 7:00 pm
