Boosters Meeting Minutes - November 7, 2017

November 8, 2017

1. Events
2. Fundraisers
3. Financials
4. Other items
5. Next Steps


Meeting began at 6:00 pm


Carleen welcomed the parents to the Band Booster Meeting.


1. Band Hangout opportunity – Bowling
 Carleen will check and see if the bowling alley will be available wither November 20 th or 27 th .
 It has to be a Monday due to tournaments
 Kids will pay for their games and food
 Boosters are facilitating the event and helping provide chaperones


2. Christmas Parade is Sunday, December 10 th @ 6pm at Half Mile Lake
 Call time is till TBD
 Kids will need to be in place at parade site by 5:30pm
 Kids will be wearing their costume
 Need a bus and Trailer
 Dismiss from WHHS


3. Christmas Party
 Try and have it after the Christmas Parade at the Half Mile Lake Clubhouse - Tracy will check
with her friend
 Jennifer Reneke’s house will be a back-up plan
 Nova may also want to have the kids come by after the parade - Carleen will check with her


4. Band Concert at WHHS December 14 th @ 7pm
 Dress rehearsal the night before until 5:30pm


Avon Profit Share Event will be extended through November 18 th
o Keep sharing on Social Media


Bake Sale – December 1 st in the Cafeteria
o Christmas cookies – drop off in front office and labeled “Band Bake Sale”
o Wear ugly Christmas sweater or tshirt
o Sign Ups available


Pizza Inn Thursday, November 9 th
o Kids working event need to be there 5:30 -9:30pm but the event is from 6-9pm
o Wear WHHS Band gear

o Sign Ups available for kids and parent chaperones


Wendy’s Night is November 14 th and December 12 th from 5:30-8:30 pm


Robin Broumas is working on a profit night at Texas Roadhouse in December


Noel is going to be working with Boosters and Mr. Pace on writing grants for instruments and staff
o We need to be able to keep staff year round in order to have consistency of staff year after year.


Fruit Fundraiser
o Sold 226 boxes
o 44 kids participated = 60.2% participation
o Do not have the number of kids who just paid profit


 We currently have $3,494.48 in our BB&T account and $4,963.70 in or PayPal account
 We still need to pay for staff, coke, props, trucks, and fruit.

  • o Coke should be giving us a credit on returned product.

 We will need to repair the Vibraphone that was borrowed
 Mr. Pace will be able to pay out of his budget to get all of the other borrowed instruments cleaned


Other Items:
1. Need to get prop team together to strip the vinyl from the props

  •  Henry will coordinate

2. Armed Forces Parade will be sometime in May at the airport
3. All County and Regions

  • o We had 31 kids sign up for All County and 18 sign up for Region

  • o Huge improvement from last year

  • o Working towards the Outstanding Performer Award

4. Greenville County School Board Meetings

  • o Carleen wants to start attending these meetings and bring awareness to the School Board

  • about some of the challenges school marching bands face

  •  Staff contracts in July when they will not be available until after August

  •  Money for instruments

5. Spin Club beginning in January

  • o A way for the kids to still be involved and participate in the winter and help them with their skills

  • o 1 day a week in the band room

  • o Kids will pay $50 to participate and fundraise to help offset costs

  • o Plan on going to one competition to observe (WGI in Charlotte)

  • o Anyone interested can join at any point in the season

Next Steps:
1. Volunteer online
2. Avon Sale
3. Christmas Events coming up!
4. Fundraising nights - eat, eat, eat!


Meeting adjourned at 7:00 pm

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Special thanks to:   Luccia and Associates

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