Boosters Meeting Minutes - May 9, 2017

Agenda

1. Board Vote

2. Next Year

3. Q & A

4. Discuss next steps

Meeting began at 6:30 pm

Carleen welcomed the parents to the Band Booster Meeting.

Board Vote:

 Quorum for Board Vote (12 Boosters present). Sign up attached.

 Carleen reviewed the booster board positions and job descriptions including the volunteer positions.

 Motion to accept the current board nominees? Shawn Sperry Motioned with Curt Blackmon seconding the motion and all boosters present accepted.

Next Year:

 Band Camp – reviewed band camp schedule.

o July 31 st through August 11 th , 9-1 and 5-9.

o Parent raised the concern about kids riding in other kids’ cars during the break period. We

will address this concern and determine a good safe way for kids to sign in and out and

confirm who they can ride with.

o We are going to give them more opportunities to interact with each other

 Band Fee will be $150.00 and will cover their uniform. Due the last day of band camp.

 Band members will also have to participate in individual fundraising ($300.00) in which sponsorships can off-set this cost.

o Anything donated to the band in which the Boosters do not need to buy or come out of

pocket can count towards this fundraising.

 Competition Dates –

o Greenville County Exhibition – September 16 th at Mauldin High School

o Laurens – September 30 th

o Byrnes – October 7 th

o Blythewood Tournament of Bands – October 14 th (Fall Break)

o Upperstate – October 21 st

o State – October 28 th

 Christmas Parade – usually the first Saturday in December (Dec 2 nd )

Q&A:

 Gift in Kind letter for sponsors

o There is a link on the website to complete this information.

o Would be good to take this information and create a form letter (with FEI number) on

WHHS Band Booster letter head that can be downloaded from website for parents to

take to business for donations.

 Create a form for different levels of donations:

o $25.00 = T-shirt

o $100.00 = Email signature

o $500.00 = Banner

o $1000.00 = Trailer logo

Meeting adjourned at 7:00 pm

Next Steps:

1. Sign up for next year!! Recruit, recruit, recruit!!!

2. Start thinking about sponsors and donations

3. Band Camp, July 31st

4. Band Fee payment by August 11 th

5. Meetings will resume in the fall